Finance guide
Explore the Finance role in Yokoy: review expenses, invoices, and company card transactions, as well as analyze and create reports.
By Yokoy1 author59 articles
- What is a Finance review?Finance review occurs when the finance team checks expenses and invoices; typically, it takes place after the business approval.
- About the Finance roleAs a Finance user, you can review and manage spending and export expenditure.
- Getting started as a Finance UserDiscover the basics of the Finance user role: reviewing expenses, and card transactions.
- Search for expenses, invoices, trips and transactionsAs a finance user, there are two ways you can search for expenses, trips, and invoices.
- Yokoy Academy: Finance guide (Web)This video series introduces you to the Finance role for the Web app of Yokoy.
- Reviewing expensesThe finance review is the process during which the finance team checks expenses; typically, it takes place after the business approval.
- Deleting a submitted expense report as a finance userRejecting an expense permanently blocks it from being re-submitted.
- Where can I see an overview of all exported expense reports / bookings?
- Filter and display expense, trip and invoice informationAs a finance user, you can use filters to search for specific reports by attribute.
- How can I export reviewed travel expenses?Following the Finance review, reviewed travel expenses are moved to the Finance > Export tab and have the status "ready for export".
- Approval and review strategies for expenses
- Calculating taxable amounts on company benefitsYokoy can provide taxable amounts per expense that can be used to calculate benefit in kind for employees.
- Adding supporting documents to expensesProvide additional information such as proof of expense, customer acknowledgements, etc. as attachments in expenses.
- Auto-apply per diem reductions
- How does a card transaction differ from an expense?
- Which company card types are there?
- Which card transaction types are there?
- Which card transaction statuses are there?
- How does the card transaction management process work?
- What is the role of a Finance user in managing card transactions in Yokoy?
- How do I manage card transactions?
- How do I import card transactions?
- Where can I see unmatched card transactions?
- Where do I see unmatched card expense reports?
- Where do I find matched expense reports again if the report has been matched and reviewed?
- Where can I find out which employees are affected by the unmatched transactions?
- How does the reconciliation process work?
- Do I need to do a manual reconciliation?
- Will I receive a card statement for my company card transactions?
- How can I combine multiple transactions into one?
- How can I split combined transactions from each other?
- How can I export reviewed card transactions?Following the Finance review, reviewed card transactions are moved to the Finance > Export tab and have the status "ready for export".
- Matching multiple receipts to one transaction
- How can I delete card transactions?Archiving card transactions rather than deleting them preserves data integrity and simplifies compliance.
- How do I book a transaction as a private expense paid with company card?
- How does matching happen?
- Why am I unable to manually match a transaction with an expense report?
- Why do some transactions include the foreign currency charge, whereas other transactions separate it?
- What do I do if I see a transaction with an unfamiliar card number?
- How can I filter company card transaction data?Use the filter function to easily sort transactions and expenses before reconciling.
- Which amount is exported for booking?
- Are transactions deleted after export?
- How can I download the list of transactions that weren't exported to the ERP system?
- How can I move an company card expense report from export back into review?Missed something in the card transaction? Move it back to the review phase so you can adjust it before exporting.
- How do I change the payment method of a card expense report?
- Card transactions in foreign currenciesYokoy uses fair market rates and any differences between converted expense amounts and transaction amounts are booked separately.
- View an overview of all invoices of the legal entityAs a Finance user, you can see all invoices of your legal entity with just a few clicks.
- How can I export reviewed invoices?Following the Finance review, reviewed invoices are moved to the Finance > Export tab and have the status "ready for export".
Exporting expenses, transactions & invoices
Transfer processed expenses, transactions and invoices to a third-party system.
- Export reviewed expenses, trips, transactions, and invoicesAfter review, reviewed expenses, transactions, and invoices are moved to the Finance > Export tab and have the status "ready for export".
- How can I export reviewed spend?After the Finance review, you need to export spend to start the reimbursement or payment process.
- View the export logAfter exporting your spend, you can find it recorded in the Finance Export log tab.
- Cancel an export job or mark it as exportedIf your export job is still spinning after some time, you can mark it as exported if the expenses have been booked or cancel the job.
- Revert an expense exportIf there are issues while exporting expenses, as a Finance user, you can revert an expense back to its previous state.
- Revert a single invoiceAs a Finance user, you can revert incorrectly exported invoices back to the Ready to export status.
- Generate expense, transaction and invoice reportsAnalyze your company's expenses, transaction data, and invoices with custom reports.
- Create templates for analytics and reportsSimplify your data analysis and reporting by using templates.
- Analyze expense dataGet the most of your company's expense data by performing a wide range of analyses.
- Analyze transaction dataGet the most of your company's transaction data by performing a wide range of analyses.
- Analyze invoice dataGet the most of your company's invoice data by performing a wide range of analyses.