🌐 Web app | 👤 Finance
Card transactions are created in the three ways in Yokoy:
Standard company card expenses
For standard company card expenses, once the transaction has been exported, the amount will be billed as configured by your Admin user (either to the employee or to the company account)
Private expenses paid with company card
For private (personal) expenses paid with a company card, once the transaction has been exported, the amount is posted differently according to the ERP system.
✏️ Note
In SAP systems, this amount is posted directly on the employee vendor as debitor whereas in non-SAP systems the private expense is first posted to a specific expense account (category) and from there the finance team has to manually book it towards the employee so that the amount will be charged to the employee according to company policy
Credit notes
Credit notes are used for partial or full refunds of company card expenses, essentially the inverse of a standard company card expense. They are shown in Yokoy as negative transactions.
💡 Tip
You can match a refund or manually create a credit note to match it with a refund using the Expense Matcher.