Previously used locations in expense search
When searching for a location while creating a trip or mileage expense, Yokoy now shows a traveler’s previously used locations before Google results appear. Saved addresses come first, followed by recently used locations, then Google suggestions. When a previously used location is selected, all address data is resolved locally rather than from Google — which means location data stays consistent over time and doesn’t break if Google changes underlying place data. For German customers relying on the three-month rule, this also prevents the same real-world location from being tagged as two different places, which could silently invalidate compliance. Assistants booking on behalf of a traveler also see that traveler’s previously used locations.
Legally compliant digital receipts for France
For employees in French legal entities, Yokoy now automatically converts receipt images into legally compliant digital files the moment an expense is created. JPG, PNG, and HEIC images are converted to PDF/A-3 format with lossless compression, digitally signed using an eIDAS Qualified Electronic Signature certificate, and timestamped — meeting the standards required by French law for paperless receipt retention. Yokoy replaces the original image with the compliant file, which you can view on both mobile and web. Non-image files such as PDFs and XML are not affected. This removes a significant compliance barrier for French customers looking to go fully paperless on expenses.
Mileage expenses: automatic VAT and mandatory attachments
Account admins can now link tax rates directly to mileage rates, so Yokoy calculates and applies VAT automatically whenever an employee creates a mileage expense — whether entered manually or generated from a trip. For stepped mileage rates, each distance bracket can have its own tax rate, and the tax recalculates automatically if the mileage rate or distance changes. Admins can also now make attachments required for specific mileage rates, enforced on both web and mobile. This is particularly useful for UK customers, where VAT on mileage is a standard compliance expectation, and removes the need for employees or finance teams to calculate and enter tax manually on every claim.