Yokoy Expense: Review duplicates view, precise addresses, per diem recalculation – September 2023

You can now review potential duplicate expenses side-by-side by simply clicking on Review in the expense dialogue. You can delete potential duplicates or mark the expense as not a duplicate.

The feature will be enabled by default as of 1 October 2023. To view this feature on mobile, update your Yokoy mobile app to the latest version released on 6 September 2023.

Note: If you can‘t see this feature, feel free to reach out to our support team to enable this feature.

With this feature, you can now search for locations such as hotels, airports or businesses, and the precise address is updated. If a location is not found, you can enter the entire address.

In countries such as Germany and Austria, travellers are legally required to enter a specific address to ensure that mileage claims and per diems are calculated accurately.

To enable this feature for your entity, Yokoy admin can go to Admin > Company, in Trip select the Enforce precise address checkbox and save.

In countries such as Germany and Austria, per diems are considered taxable income if an employee travels to the same location over a certain amount of time. Yokoy helps you comply with the 3-month rule (Germany), the Fifths rule (Austria) and many more by automatically checking if a trip falls under taxable income.

In order for Yokoy to check trips for the tax implication, employees needed to submit trips in chronological order. When this new feature is activated, employees can submit trips in non-chronological order and Yokoy recomputes all submitted per diems.

If you would like to use this feature, reach out to our support team at support@yokoy.ai to enable this new functionality.

Note: When this feature is enabled, employees may experience that Yokoy takes longer to calculate per diems.

With this new feature, the categories and cost objects of an expense are only visible for finance users. This can be configured individually for each category or cost object in Admin > Categories (expenses) / Cost objects.

Once enabled, submitters and managers won‘t see the categories and cost objects.

In situations where expense and transactions are incorrectly matched, you now can easily unmatch them directly from the expense dialogue view. Simply click Unmatch at the bottom of the window.

Then go to transactions, open the relevant unmatched transaction, and select Match. This launches the Expense Matcher where you can manually match the proper transaction and expense.