Invoice approvers can now approve invoices in the mobile app. They can view the invoices to be approved by going to Approval > Invoices, consulting both the invoice PDF and the digitalized details of the document. They can either approve the document by tapping Approve or send it back to the previous approval flow step by tapping Send back.

Managers can now consult the invoices they have already approved. When they go to Manager > Search, they see a new tab Invoices, which contains details of all the invoices they have approved. They can filter invoices by status, supplier, and legal entity.

Invoices now include the date an invoice is uploaded to Yokoy. This way, Yokoy offers more transparency into when invoices are uploaded. This column is hidden by default, but to display the column, click the Column selection (three dots) icon on the top right corner of the invoice overview (Invoice processor > Invoices), and select the Upload date checkbox.

Invoice processors can now determine which line item columns to display. They can hide columns that are not relevant for them. For example, they can choose not to display the Quantity column by clicking the Column selection (three dots) icon on the right side of the screen and unselecting the Quantity checkbox.

To streamline manual and repetitive tasks, an option has been added to rank the most-used cost objects and categories based on each individual user and supplier, speeding up the time required for coding invoices. Previously, you had to manually scroll to search for the corresponding entry.

Finance users can now reject an invoice directly from Yokoy. To do this, go to Invoice and click Reject at the top right corner. In the popup window, select the Send email to supplier checkbox to display additional fields where you can compose an email message. If the supplier master data contains the supplier’s email address, the email address field is auto-populated. You can also attach the rejected PDF document as a mail attachment. When you are done completing the mail details (both the subject and email body), you are ready to go! When you click Confirm, an email is sent to the supplier rejecting the document directly from Yokoy.