Yokoy can now process receipts or ’fapaio’ that comply with Chinese regulations. These receipts are first validated against the Golden Tax System through an API, after which users can submit them. Moreover, Yokoy can also process both general and special/VAT fapaio.

We’ve updated allowances for employees and entities in Germany according to the new updated per diem regulations based on the German Income Tax Act. Employees now receive the updated allowances as their per diem. For customers with their own customized configuration, we provide the updated allowances from Germany’s Federal Ministry of Finance (in German only). It should be noted that the existing configuration does not include accommodation rates.

Admins can now enable finance users to edit the total amount in an expense during the review stage. This functionality applies to expenses with or without receipts. Note: It’s not yet possible for finance reviewers to edit the total amount in per diems.

Admins can make a cost center field on expenses mandatory, such that a cost center must be selected before the expense can be submitted. This can be configured at Admin > Company under the Expense report definition section.

When a submitter recalls a trip at different stages, we have updated the behavior of the app to prevent any duplication of auto-generated expenses. While the trip is still with the submitter in Draft stage, they can edit the trip freely without encountering any warnings.

If the trip is In review and the submitter wishes to make an edit to the trip, they are alerted with the warning that their change Resets all auto-generated expenses. If they want to continue on anyway, all existing auto-generated expenses are deleted and then recalculated. The submitter must apply any deductions over again.

If even one expense in the trip is in the Export stage, the trip can no longer be edited and the submitter is alerted.

Yokoy now warns finance users if the VAT field is missing in an expense for the countries configured. This warning is not displayed if no VAT is configured for the country, or if the category is exempt from consideration.

As a part of mileage claims, this feature lets users calculate and track the distance (in kilometers or miles) driven by each employee. This can be viewed in Analytics.

If you’re interested, here’s how this works for the finance role and how this works for the manager role.

When entering an address for a trip or mileage claim, Yokoy displays several Google Maps location suggestions based on the input. Previously a free-text field, the address field is now a dropdown list from which users can select an address.

Similar to per diems, admins can now enable or disable the mileage claim icons on both the left and top action menus, so users can create new mileage claims wherever they are in the web app.

This can be enabled or disabled under Admin > Company under the section Expense report definition.