If your company has enabled the cost object approval, your submitted expense report will first need to be approved by the head of the cost object, which can be your line manager. If, on the other hand, the line manager approval is enabled, your manager is always responsible for approving your cost reports. An additional approval might be needed if your expense report exceeds an approval threshold.

In your expense report under Show approvals, you can check anytime where the expense is currently stuck.

After the expense is fully approved, it is forwarded to your finance team to review. Once it is both approved and reviewed, it will be ready to be exported and paid out.

All actions are displayed at the bottom of each expense report in the History section.

If your company has either enabled the auto-approval feature or disabled either the cost object or line manager approval feature, your expense report will be forwarded to your finance team for review immediately after you click Submit.

You will see that the expense status switches to approved immediately after submitting it.

Once the report is reviewed, it will be ready to be exported and paid out.

All actions are displayed at the bottom of each expense report in the History section.

Based on your company settings, expenses might be automatically reviewed without the finance team manually checking it. Mostly expenses without warnings or without VAT that are below a certain threshold don’t require a manual Finance review and are auto-reviewed.

All actions are displayed in the History section in each expense report on the very bottom.

If your company has both the cost object or line manager approval and the finance review features disabled, then your expense report will be ready to be exported and paid out after you submitted it.

It is also possible that your expense report will be sent back for revision or that it will be rejected.

How you can see the status of your expense report in the approval process is outlined in this article.