🌐 Web 📱Mobile | 👤 Submitter
While on business trips, you may find that you leave tips or gratuity for a meal or taxi ride. Depending on your company‘s policy or your country, you may be able to claim these tips or service fees for reimbursement.
Regardless of whether you paid a tip in cash or by card, Yokoy allows you to reflect and submit tips as part of an expense report.
Scenario 1: The bill and tip were paid entirely in cash
If you paid both the bill and tip by cash, both concepts can be submitted in a single report. The tip amount must be included in the total amount given on the receipt.
To do this, upload the receipt and click on the expense report that‘s been automatically generated by Yokoy.
Enter the tipped amount in the Additional charges field. Select the corresponding payment method. In this case, since both the bill and tip were paid in cash, select Paid privately. The total amount of the expense is increased by the amount entered in the Additional charges field.
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Web app | Mobile app |
Scenario 2: The bill and tip were paid entirely by card
If you have paid the bill and tip by card, Yokoy can detect any tips or gratuity paid directly from the expense receipt and card transaction.
✏️ Note
Yokoy currently only supports automatic tip recognition in expenses from the Netherlands, Austria, Switzerland, and USA. In other words, the expense country must be one of these countries.
To do this, you need to upload a photo of the bill and the card transaction.
If the bill contains a tip concept, Yokoy‘s AI recognizes the tip amount and includes it in the Additional charges field.
If you upload a photo of the bill and the card transaction, Yokoy can deduce the tip amount. If Yokoy‘s AI detects that there is a difference between the bill amount and the card transaction amount, it calculates the difference between the two and enters the amount in the Additional charges field. For example, the bill is CHF 115.40, while the card transaction is CHF 120.00. Yokoy calculates the additional charge as CHF 4.60.
💡 Tip
Make sure to leave a significant gap between the bill and the card transaction receipt when taking the photo.
Otherwise, Yokoy may have issues correctly identifying which is the bill and which is the receipt, and hence correctly calculating the tip.
Alternatively, you can enter the tip amount manually in the Additional charges field.
When paying by company card, make sure that the total amount (gross + tip) of the individual expense matches the amount shown on the credit card statement. Otherwise, you will be unable to match the expense with the transaction.
Scenario 3: The bill was paid by card and the tip was paid in cash
Yokoy lets you submit mixed payment forms if your company policy allows you to do so. In these cases, the tip must be submitted as an independent additional expense using the No receipt expense type.
Begin by uploading the receipt of the bill using the Receipt function (paper clip icon). Click on the expense report automatically generated by Yokoy to verify the information, and leave the field for Additional charges empty.
Then, using the No receipt expense type (notepad icon), enter the tipped amount you paid in cash. Align the Date and Business purpose of the tip expense with the Date and Business purpose of the original bill.
Once done, press Submit on both individual expenses to submit for approval.
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Web app | Mobile app |