🌐 Web 📱 Mobile | 👤 Submitter
You can create a new expense by sending an email from your company email to the following address:
✏️ Note
This feature only works if you send the email from the email address you use to sign into Yokoy.
When Yokoy receives the email, it searches for an attachment and automatically uploads the attachment to your account as a draft expense.
🚧 Caution
There is a maximum of 10MB per file for main expense receipts. However, since these sizes may cause issues with some email providers, it is recommended that you check that your files are below this limit.
Any attachments must be in PDF, GIF, PNG or JPEG format. If there are multiple image or PDF files in the email, Yokoy extracts data for the first attachment, ignores the others, and creates the expense from the first readable attachment.
The attachments are merged to one file, which are uploaded to Yokoy as a single receipt. If there are multiple files of the same type, they are merged into a single page. If there is no attachment, Yokoy extracts data out of the email body, converts it to a PDF file, and uploads it.
If your email contains other file formats (i.e. XML, XLS), these are uploaded as additional pages in the receipt preview (displaying a blank page). If you want to add these files as supporting documents, you should download them and then re-upload them as supporting documents.
❗️ Warning
If you try to submit an expense by forwarding another email (i.e. creating a MIME attachment) where the receipt is attached, Yokoy may not be able to process it. In this case, you should download the receipt first and then create a new email where you attach the receipt.