The approval flow will depend on your company policy.
Submitted → Approved → Reviewed
If your company has enabled the cost object approval, your submitted expense report will first need to be approved by the head of the cost object, which can be your line manager. An additional approval might be needed if your expense report exceeds an approval threshold. In your expense report under “Show approvals”, you can check anytime where the expense is currently stuck. After the expense is fully approved, it is forwarded to your finance team to review. Once it is both approved and reviewed, it will be ready to be exported and paid out.
All actions are logged at the bottom of each expense report in the “History” section.
Submitted → Reviewed
If your company has either enabled the auto-approval feature or disabled the cost object approval feature, your expense report will be forwarded to your finance team for review immediately after you click “Submit”. You will see that the expense status goes to “approved” immediately after submitting it. Once the report is reviewed, it will be ready to be exported and paid out.
All actions are logged at the bottom of each expense report in the “History” section.
Submitted → Approved
Based on your company settings, expenses might be automatically reviewed without the finance team manually checking it. Mostly expenses without warnings, without VAT that are below a certain threshold don’t require a manual Finance review and are auto-reviewed. All actions are logged in the “History” section in each expense report on the very bottom.
Fully automatic
If your company has both the cost object approval and the finance review features disabled, then your expense report will be ready to be exported and paid out after you submit it.
It is also possible that your expense report will be sent back for revision or that it will be rejected.