🌐 Web📱 Mobile | 👤 Approver (line manager or cost object owner)
If you are appointed as an approver in your company’s approval flow, you need to approve expenses or invoices before they are sent to the Finance department for review.
You can find spending that need to be approved within the web and mobile app according to the document type:
Single-expenses
Trips
Invoices
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Web app | Mobile app |
Web app
Go to My tasks and select the Approvals tab, or
In Manager > Approvals, select the corresponding tab.
Mobile app
Go to Approvals > Expenses, Trips, or Invoices.
Here you find all expenses and trips grouped by cost object and employee. With invoices, you can filter by specific criteria. By default, key information such as the business purpose, total claim, cost object, date and notifications are displayed.
By default, you cannot edit any fields in the expense or invoice. If you see any incorrect information, you need to send the expense or invoice back to the submitter.
Click on any item to open the full report. You have three options to proceed:
If the expense or invoice is submitted correctly, select Approve.
Select Send back if you want to send back the report for clarification. Enter the reason for sending the report back. This is always required.
If you want to reject the expense or invoice permanently, select Send back and select the checkbox Reject this expense permanently.
✏️ Note
Rejected expenses or invoices cannot be submitted again. Depending on company settings, this option may not be available to you.